Full-Service I-9 Verification & Compliance
I-9 Compliance and Verification Services Made Simple
Our Full-Service I-9 solution takes I-9 completion, verification, reverification, and record management off your team’s plate.
We guide employees, validate documents, complete Section 2, handle reverification, and maintain audit-ready files—while you retain full ownership of policies and data.
Prefer a self-managed option?
Explore Clear I-9, our standalone I-9 compliance platform
300+ Customers are growing with us
Why Teams Need Help
Error-heavy I-9 workflows overwhelm HR; outsourcing reduces risk and rework
Manual I-9 management may seem simple—but across locations, hiring cycles, and remote teams, complexity adds up fast. Each form demands coordination, document review, deadline tracking, and audit-ready recordkeeping. This is where internal teams feel the strain.
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3-Day Completion Deadlines: Tight federal timelines leave little room for scheduling gaps or delayed documentation.
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Document Review Confusion: Misinterpreting acceptable documents increases the risk of over-documentation or compliance violations.
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Missed Reverification Tracking: Manual follow-ups on expiring work authorizations are easy to overlook.
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Remote & Multi-Site Coordination: Managing Section 2 across managers and representatives creates inconsistency.
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Fragmented Recordkeeping: Spreadsheets and shared folders weaken audit defensibility.
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Limited Audit Visibility: Proving compliance becomes reactive instead of structured.
What We Take Off Your Plate
How Our I-9 End-to-End Management Service Works
Our Full-Service Solution operates through the Clear I-9 platform—combining structured technology with hands-on compliance execution. Clear I-9 centralizes data, standardizes workflows, and maintains audit-ready records, while our team manages I-9 activities within the system on your behalf.
Employee Form Completion
Through Clear I-9’s guided workflows, employees complete Form I-9 accurately—eliminating manual packets and reducing errors at the source.
Section 2 Verification (Onsite or Remote)
Using Clear I-9’s compliant verification framework, our team coordinates live video or authorized representative review across hiring models.
Reverification & Expiration Tracking
Clear I-9 tracks expiring work authorizations automatically, and our team manages renewals within the system to prevent compliance gaps.
Secure Storage & Recordkeeping
All forms are digitally stored inside Clear I-9 with timestamps, version control, and access logs—fully audit-ready at any time.
Audit & Inspection Support
If you receive a Notice of Inspection, we leverage Clear I-9’s centralized records to organize documentation and support your response.
Transparency & Reporting
You maintain real-time visibility into activity, status, and compliance trends directly within the Clear I-9 dashboard—without handling day-to-day execution.
Convenient Virtual I-9 Agent Options
Clear I-9 Virtual Review Agent Network
Employers with good standing in the E-Verify program can now validate employee documents through a live video call interaction. Clear I-9's new Virtual Review Agent Network service emerges as the gold standard of convenience and compliance.
Clear I-9’s experienced network of trained U.S.-based virtual remote agents eliminates the hassle, ensuring the process is not only compliant with DHS guidelines but also efficient and hassle-free.
What you get
Measurable Impact of Outsourced I-9 Management
Error Rate with Automation
Automated I-9 workflows reduce errors to under 5%, improving compliance accuracy.
Automation cuts I-9 processing time by up to half, freeing HR capacity.
Automated I-9 management lowers administrative cost per employee.
“Clear I-9 helps us remain in compliance and remain organized. The customizable dashboard is a helpful feature that we're able to cater by company and even by teammate.”Katie Barret
Who benefits from Clear I-9
We work with the people responsible for onboarding and managing employment eligibility, providing expert I-9 verification services, especially in high-turnover, high-growth environments.
HR Managers
Stay on top of every Form I-9 with smart alerts, centralized documents, and remote completion options that save time and reduce risk.
Recruiters & Talent Acquisition Teams
Onboard faster with tools that simplify employee verification - no delays, no paperwork bottlenecks.
Compliance Officers
Access a fully auditable record of every I-9, complete with time stamps, version control, and support for internal or external audits.
Operations Leaders
Reduce administrative overhead, eliminate manual errors, and scale confidently with a platform that fits high-volume hiring.
Staffing Leaders & PEOs
Manage hundreds of I-9s seamlessly, even across multiple locations and client organizations, with role-based access and reporting.
Two Ways to Strengthen Your I-9 Compliance
When to Choose Self-Managed Platform vs. Full-Service Execution
HRlogics offers two approaches to I-9 compliance. Choose based on your internal capacity, hiring volume, and how much day-to-day verification work you want to manage internally.
| Choose Self-Managed Platform if: | Choose Full-Service if: |
| You have dedicated HR or compliance staff who can manage I-9 workflows | You want I-9 verification handled on your behalf by experts |
| Your hiring volume is manageable with internal oversight | High hiring volume or multi-location onboarding creates administrative strain |
| You want direct control over document review and Section 2 verification | You lack internal bandwidth for ongoing I-9 monitoring and reverification |
| You prefer a software-first approach with optional support | Reducing compliance risk and rework is a top priority |
| Budget sensitivity favors platform access over managed services |
You operate remotely, across sites, or through staffing/PEO models requiring structured oversight |
See how Clear I-9 simplifies every step of the process
Clear I-9 makes it easy to manage I-9s, complete Section 2 on time, and stay compliant across your entire team on-site or remote. Fill out the form and we’ll walk you through it.
Frequently Asked Questions
What is Form I-9 compliance and why does it matter?
Form I-9 compliance refers to the legal requirement for U.S. employers to verify the identity and employment authorization of new hires. Noncompliance can lead to costly fines and reputational damage.
How does Clear I-9 simplify I-9 verification for remote employees?
Clear I-9 offers remote I-9 completion through built-in live video verification and access to trained virtual agents—fully compliant with DHS guidelines.
Is Clear I-9 compliant with DHS and E-Verify requirements?
Yes. Clear I-9 is 100% compliant with current DHS and E-Verify standards and supports employers in states where E-Verify is mandatory.
Can Clear I-9 integrate with my existing HR or onboarding system?
Absolutely. Clear I-9 integrates with most HR platforms and runs as a standalone solution, ensuring your I-9 process continues smoothly even if your systems change.
How does Clear I-9 help HR teams stay audit-ready?
Clear I-9 keeps every Form I-9 time-stamped, version-controlled, and securely stored, with alerts and full audit trails to support internal and external audits.
What makes Clear I-9 different from other I-9 tools?
Most I-9 tools are part of bulky onboarding systems or built for legal teams. Clear I-9 is a dedicated, user-friendly platform focused solely on I-9 verification and compliance.
Who uses Clear I-9?
- Staffing Agencies: Standardize onboarding across recruiters, branches, and clients - no matter the hiring volume.
- Education: Ensure faculty, staff, and student worker I-9s are accurate, secure, and audit-ready.
- Construction: Maintain compliance across decentralized, project-based teams and job sites.
- Hospitality: Simplify I-9 management for seasonal, high-turnover, and multilingual workforces.
- Sports & Event Venues: Manage large, temporary teams with fast, compliant I-9 processing - without operational disruption.
- Healthcare: Support compliance for medical, admin, and temp hires while protecting sensitive data and aligning with strict privacy standards.
Can Clear I-9 support high-volume or multi-location hiring?
Yes. Clear I-9 is built for high-turnover environments and supports role-based access, customizable dashboards, and centralized management across locations.
What happens if I switch HR providers - do I lose my I-9 data?
No. Clear I-9 runs independently of your HRIS or payroll provider, so your compliance process and records remain unaffected if you change platforms.
How much time can Clear I-9 save my team?
On average, Clear I-9 helps teams reduce time spent managing Form I-9s by up to 50%, freeing HR and compliance teams to focus on higher-value work.