The all-in-one Form I-9 compliance solution
I-9 compliance and verification services made simple
Clear I-9 is purpose-built for professionals who need a simple, reliable, and remote-friendly way to manage Form I-9 compliance.
With built-in E-Verify integration and purpose-built features for remote I-9 verification, Clear I-9 supports distributed teams, high-volume hiring, and strict compliance requirements across all industries.
300+ Customers are growing with us
In 2023, over 70% of employers had technical or substantive I‑9 errors
It all seems compliant - until an ICE audit uncovers technical errors, expired documents, missing forms, or other pitfalls that can cost thousands.
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Incomplete or Outdated Forms: Missing information or errors in key sections. Using outdated versions of I-9 forms.
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Missed Deadlines: Missing the 3 day deadline to complete the Form I-9.
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Improper Document Handling: Accepting or retaining expired or incorrect documents.
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Failed Re-Verification: Missing or improper re-verification for employees with expiring work authorization.
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Inconsistent Processes: Disparities in how I-9 forms are completed for different employees can lead to claims of discrimination.
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Incorrect Storage or Retention: Failing to store I-9 forms securely or not keeping them for the required retention period.
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E-Verify Errors: Failing to use E-Verify correctly, especially in states where it's mandatory.
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No Audit Trail: Not documenting corrections or updates made to I-9 forms appropriately on an Audit trail.
What is Clear I-9?
Clear I-9 is a secure, cloud-based solution that simplifies the Form I-9 process - whether you’re onboarding new employees, managing reverifications, or preparing for an audit. With built-in error checks, compliance alerts, and audit trails, Clear I-9 helps you get it right the first time - and stay ready if you’re ever reviewed.
Choose between our fully managed service, where compliance experts handle the process from verification to audit prep, or a self-managed experience using our platform with your team in control. Either way, Clear I-9 reduces risk, increases visibility, and ensures your organization is prepared for whatever comes next.
“Clear I-9 helps us remain in compliance and remain organized. The customizable dashboard is a helpful feature that we're able to cater by company and even by teammate.”Katie Barret
Unique features that set Clear I-9 apart
Basic I-9 tools fall short on compliance. Many are built for legal teams or buried inside complex onboarding platforms. Clear I-9 is different. It’s a standalone solution made just for I-9 compliance and purpose-built for people managing I-9s every day.
Track I-9 status, expirations, and updates in real time with alerts and full team visibility.
Verify documents over secure live video, in line with DHS and E-Verify guidelines for remote Section 2 completion.
Cross-check employee information from the I-9 form against federal databases.
Complete Section 2 through trained I-9 verifiers over live video - fully remote, DHS-compliant, and offloading work from your team.
Encrypted storage, access controls, and automated versioning, help ensure full compliance and data protection.
Clear I-9 vs. Other I-9 Vendors & Basic embedded tools
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Feature
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Clear I-9
0
2
/ye
Billed Annually
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Top I-9 Vendors
0
2
/ye
Billed Annually
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Basic Embedded Tools
0
2
/ye
Billed Annually
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|---|---|---|---|
Truly Standalone Platform |
Yes, works with any system | Often tied to larger suites | No, tied to HRIS or ATS |
No Vendor Lock-In |
100% system-agnostic | Migration often restricted | Locked into platform |
I-9 Compliance is Core Focus |
Built specifically for I-9 | Yes | Add-on module |
Automated Regulation Updates |
Yes, platform auto-updates | Email notifications only | Manual effort |
Audit-Ready Digital Storage |
Yes, compliant & centralized | Yes | Limited or non-searchable |
Remote Hire Support (Virtual Agents) |
Yes, integrated network available | Often supported | Not supported |
U.S.-Based Human Support |
Real team, no tickets | Often ticket-based or offshored | Minimal or offshore support |
Custom Reporting & Dashboards |
Built-in and exportable | Available | Not available |
Security & Data Privacy |
SOC 2, no data resale | SOC 2-compliant | Varies |
Multi-Location & Role Controls |
Yes, granular access control | Yes | One-size-fits-all access |
Onboarding & Training Tools |
Included + expert help available | Often included | Not included |
Compliance Expert Access |
Integrated with platform | Usually add-on or separate | Not available |
Who benefits from Clear I-9
We work with the people responsible for onboarding and managing employment eligibility, providing expert I-9 verification services, especially in high-turnover, high-growth environments.
HR Managers
Stay on top of every Form I-9 with smart alerts, centralized documents, and remote completion options that save time and reduce risk.
Recruiters & Talent Acquisition Teams
Onboard faster with tools that simplify employee verification - no delays, no paperwork bottlenecks.
Compliance Officers
Access a fully auditable record of every I-9, complete with time stamps, version control, and support for internal or external audits.
Operations Leaders
Reduce administrative overhead, eliminate manual errors, and scale confidently with a platform that fits high-volume hiring.
Staffing Leaders & PEOs
Manage hundreds of I-9s seamlessly, even across multiple locations and client organizations, with role-based access and reporting.
See how Clear I-9 simplifies every step of the process
Clear I-9 makes it easy to manage I-9s, complete Section 2 on time, and stay compliant across your entire team on-site or remote. Fill out the form and we’ll walk you through it.
Frequently Asked Questions
What is Form I-9 compliance and why does it matter?
Form I-9 compliance refers to the legal requirement for U.S. employers to verify the identity and employment authorization of new hires. Noncompliance can lead to costly fines and reputational damage.
How does Clear I-9 simplify I-9 verification for remote employees?
Clear I-9 offers remote I-9 completion through built-in live video verification and access to trained virtual agents—fully compliant with DHS guidelines.
Is Clear I-9 compliant with DHS and E-Verify requirements?
Yes. Clear I-9 is 100% compliant with current DHS and E-Verify standards and supports employers in states where E-Verify is mandatory.
Can Clear I-9 integrate with my existing HR or onboarding system?
Absolutely. Clear I-9 integrates with most HR platforms and runs as a standalone solution, ensuring your I-9 process continues smoothly even if your systems change.
How does Clear I-9 help HR teams stay audit-ready?
Clear I-9 keeps every Form I-9 time-stamped, version-controlled, and securely stored, with alerts and full audit trails to support internal and external audits.
What makes Clear I-9 different from other I-9 tools?
Most I-9 tools are part of bulky onboarding systems or built for legal teams. Clear I-9 is a dedicated, user-friendly platform focused solely on I-9 verification and compliance.
Who uses Clear I-9?
- Staffing Agencies: Standardize onboarding across recruiters, branches, and clients - no matter the hiring volume.
- Education: Ensure faculty, staff, and student worker I-9s are accurate, secure, and audit-ready.
- Construction: Maintain compliance across decentralized, project-based teams and job sites.
- Hospitality: Simplify I-9 management for seasonal, high-turnover, and multilingual workforces.
- Sports & Event Venues: Manage large, temporary teams with fast, compliant I-9 processing - without operational disruption.
- Healthcare: Support compliance for medical, admin, and temp hires while protecting sensitive data and aligning with strict privacy standards.
Can Clear I-9 support high-volume or multi-location hiring?
Yes. Clear I-9 is built for high-turnover environments and supports role-based access, customizable dashboards, and centralized management across locations.
What happens if I switch HR providers - do I lose my I-9 data?
No. Clear I-9 runs independently of your HRIS or payroll provider, so your compliance process and records remain unaffected if you change platforms.
How much time can Clear I-9 save my team?
On average, Clear I-9 helps teams reduce time spent managing Form I-9s by up to 50%, freeing HR and compliance teams to focus on higher-value work.